Proper management of the cloud environment is one of the most important tasks of any organization. Data can get out of your control in so many different ways that it’s no surprise that you sometimes find yourself in situations where Microsoft 365’s built-in governance controls aren’t enough with Microsoft Development firm. Today, I’m going to introduce you to nine use cases to watch out for and explain how Cloud Management solutions can help you.
Case 1: knowing the workload of your Microsoft 365 environment
Accurate reporting is key to fully understanding the size and purpose of an organization’s workspaces. Many companies don’t have access to this information about the lifecycle of their data, which can impact their bottom line or even the cost of IT.
As long as you have the right reporting solution and always know where your data is, you can easily monitor your Office 365 digital landscape using the tools provided (like the handy dashboard offered by Cloud Governance ). Perhaps a section of your cloud environment lacks ownership, another has insufficient storage space, or yet another shows low activity. This is the value we can bring to you from a reporting perspective.
Case 2: proliferation issues
The sprawl problem can affect businesses of all sizes, but it gets more complicated when the problem affects large organizations with an active user base. Too many workspaces are created unnecessarily, and duplicates (like Teams teams) appear without their creator knowing that another version already existed. If you don’t pay attention to names and classifications, it’s easy to miss pre-existing teams.
Case 3 : Proliferation Issues, Part 2
Let’s say you’re using a Microsoft 365 environment where lots of workspaces are created (too many, in fact). Some organizations have a proliferation problem when they think they don’t. I’ve worked with organizations with 10,000 users and 12,000 teams. The problem is obvious to outside observers, but it is much harder to notice in the moment.
When companies run into a problem (like an internal audit) and need to answer questions like, “Why do you have so many workspaces?” What types of information do they contain? What are they for ? How long has this information been stored there? their IT departments are often lost. And in the event of a security breach, you’ll have a hard time telling your head of security how long the data has been there and how many people have accessed it. Also, remember that Microsoft retains audit logs for up to 90 days for E3 or lower licenses.
This type of situation has a cost for the organization, not only in terms of security, but also in terms of storage. The secret to not tearing your hair out is having the right workspace life cycle. Instead of storing data in an inactive environment, it would be ideal to have a retention plan that automatically deletes data that is no longer needed. You can also place an order so that the lifecycle is managed automatically.
Case 4: research and workspaces
When you own a business with a complex structure, you want to be sure that you can identify all of your workspaces. This certainly makes it easy for you to grasp the usefulness of these workspaces, but more importantly, when a new business user arrives, it gives them a better understanding of how to request new workspaces and how to find them. It is essential to have a consistent classification to facilitate research.
Case 5: Managing Multiple Clients/Managing Virtual Clients
Let’s say you have three customers in Microsoft 365: one in Germany. One in the United States, and one in China. To get a report on the status of user licenses and the creation of Microsoft Teams. For these three customers, you must examine each customer individually. A very time-consuming process. By having the possibility of consolidating. The indicators of all these customers in a central dashboard/interface. Management would be considerably simplified.
And then there is the virtual client. Say you work for an international organization that has a single Microsoft 365 tenant. For the United States, Australia, and Germany. Your Teams teams and your SharePoint sites are all together in this tenant. If your boss asks you how many SharePoint sites and teams are created in the United States. You won’t be able to answer. However, if you have created these workspaces following classification and grouping best practices. Your management console will be able to give you the exact breakdown by region.
Case no. 6: capacity increase of internal solutions
Governance goes far beyond provisioning. Say you have an in-house provisioning solution already built and a new feature is added to Microsoft 365. If you want your users to benefit from your investment in the platform, you’ll want to update your solution. But how will your solution scale? It might work in the moment, if you’re still in the adoption phase, but what will it be when you have 100% adoption? Can your solution grow so much? How can you maintain a high SLA? What will you do in the event of a power outage? Even if you try to implement quality load balancing between different data centers,
If you use Cloud Governance , you won’t have to worry about new updates from Microsoft or capacity increases. We’ve been providing SaaS solutions for Microsoft services for almost six years. This experience combined with our ISO certification allows us to offer a better alternative to most in-house solutions (especially in terms of costs).
Case 7: Workspace security
When we talk about governance, people usually think of the data lifecycle. But what about security? How long is your workspace accessible and who can access it? Everybody ? Guest users ? Active users? A person who is not part of the team, but who received the link by chance? If you do not answer these security questions in an early, transparent and proactive manner, you risk finding yourself in a most vulnerable situation.